Driving licence, safety briefing, next G 26.3: administrators enter the expiry dates once. echoBOS sends automatic push reminders, and every member sees their own status in the app they already use every day.
From the accident-prevention briefing (UVV) to driving licence C/CE, breathing protection and the youth leader card (Juleica): 25 ready-made deadline types in 8 areas, added in a few clicks.
Anything else that applies in your organisation can be added as your own deadline type – with its own name and a short description.
By default 30 and 7 days before expiry and on the expiry day – via the same push notifications as events and chat. At most one deadline notification per day.
Members see only their own deadlines, in the app and on the web. Only administrators have the overview of everyone.
On Mondays a short overview whenever deadlines in the organisation have expired or are about to expire – otherwise it stays quiet.
Only the date until which a certificate is valid is stored. No medical findings, no copies of documents, no deployment clearance.
Every member sees at a glance which of their certificates are current, which are about to expire and which have expired – clearly colour-coded, most urgent first.
Deadlines are first of all an administrative tool: administrators maintain the dates comfortably on the web. But they are meant to reach the crew – and that is exactly where they appear: on the app’s start screen, right next to pending event responses and polls. Anyone who uses echoBOS for events, chat and polls keeps an eye on their deadlines along the way.
Deadlines use the same notification interface as events, polls and chat. echoBOS reminds every member on its own; nobody has to compare lists or send circulars. The lock screen only shows “Erinnerung: Fristen” (deadline reminder) – no deadline type, no date, no name.
On the web, admins enter the expiry dates for each member and see the whole organisation at a glance – grouped by deadline type and filtered by what is coming up.
The reminder is an aid, not a guarantee. The original certificates remain authoritative; responsibility for deployment remains with the governing body and the leadership of the organisation.
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